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Active Roles 7.5.3 - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management One Identity Starling Two-factor Authentication for Active Roles Managing One Identity Starling Connect Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Office 365 Groups Managing Azure Security Groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Enabling Federated Authentication Appendix F: Active Roles integration with other One Identity and Quest products Appendix G: Active Roles integration with Duo Appendix H: Active Roles integration with Okta

Understanding dynamic groups

Active Directory allows groups (herein called basic groups) to include members statically—select objects and add them to groups. Active Roles provides a flexible, rules-based mechanism for populating groups. Once set up, the process automatically adds and removes members from groups.

Active Roles provides rules-based groups called dynamic groups. Membership rules determine whether an object is a member of a dynamic group. A membership rule may take a form of search query, object static inclusion and exclusion rule, and group member inclusion and exclusion rule. As the environment changes, the memberships of objects in dynamic groups automatically change to adapt to the new environment.

Active Roles dynamic groups reduce the cost of maintaining lists and groups, while increasing the accuracy and reliability of this maintenance. Furthermore, it automatically keeps distribution lists and security groups up to date, eliminating the need to add and remove members manually.

To automate the maintenance of group membership lists, dynamic groups provide the following features:

  • Rules-based mechanism that automatically adds and removes objects from groups whenever object attributes change in Active Directory.
  • Flexible membership criteria that enable both query-based and static population of groups.

In the Active Roles console, dynamic groups are marked with the following icon:

When you convert a basic group to a dynamic group, the group loses all members that were added to the group when it was a basic group. This is because members of a dynamic group can be defined only by membership rules.

When you convert a dynamic group to a basic group, the group retains all its members included due to the membership rules, and loses the membership rules only.

When a member of a dynamic group, such as a user or another group, is deprovisioned, the dynamic group is automatically updated to remove that member. Hence, deprovisioning a user or group removes that user or group from all dynamic groups. This behavior is by design.

Cross-domain membership

When you configure a dynamic group, you choose containers that hold the objects you want to be included or excluded from the group. For example, you could configure a dynamic group to include all users held in a particular Organizational Unit that meet certain conditions. These parent containers of dynamic group members can be selected from any domains registered with Active Roles. Depending upon the location of the members’ parent container, the dynamic group can include objects from domains other than the domain in which the group resides (external domains).

Active Directory has restrictions regarding the types of groups that can have members from external domains, and the types of groups that can have membership in other groups. All these restrictions apply to dynamic groups. Thus, Active Roles disregards membership rules that would add external domain users to a global group. With these natural restrictions, you can configure membership rules for a dynamic group to have members from any domains that are registered with Active Roles.

Whether dynamic groups can have external members depends upon the Dynamic Groups policy. If you want dynamic groups to include objects from external domains, ensure that the Enable cross-domain membership policy option is selected (see Dynamic groups policy options).

Dynamic groups policy options

The behavior of dynamic groups is defined by the policy held in the build-in Policy Object called “Dynamic Groups.” The policy ensures that any changes made to a dynamic group with any other tool used to manage Active Directory will be discarded. The Active Roles group membership lists are determined by membership rules.

To view or modify the policy, display the Properties dialog box for the Built-in Policy - Dynamic Groups Policy Object (located in container Configuration/Policies/Administration/Builtin), go to the Policies tab, select the policy, and click View/Edit. This displays the Policy Properties dialog box.

On the Policy Settings tab in the Policy Properties dialog box, you can select the following options:

  • Enable cross-domain membership When selected, this option enables dynamic groups to have members from external domains. When cleared, it restricts the membership of each dynamic group to the objects from the domain in which the group resides.

    NOTE: Enabling cross-domain membership adds an increased load to the Dynamic Group and Group Family processing. If you want to enable cross-domain membership only on a small subset of groups, enable the virtual attribute edsvaDGCrossDomainMembershipEnabled on those groups.

    • To enable the virtual attribute edsvaDGCrossDomainMembershipEnabled on a group, set its value to TRUE.

    • To disable the virtual attribute (and cross-domain membership) on a group, either set the value to FALSE or clear the value.

  • Receive directory changes from DirSync control Ensures that the policy correctly populates membership lists regardless of what tools are used to manage Active Directory. When this check box is not selected, some rules-based membership lists may be incompatible with membership rules. In this case, the policy only reapplies membership rules when directory changes are made by using Active Roles.

  • Include only mailbox-enabled users in dynamic distribution groups Prevents the policy from adding users without Exchange mailbox to the distribution groups configured as Dynamic Groups.

  • Add this message to the Notes field for each dynamic group Adds the message text to the Notes property of every dynamic group. (The Notes property is displayed in the group's Properties > General tab.)

Selecting the option that enables cross-domain membership should be considered a long-term commitment to scenarios where members of a dynamic group may reside in domains other than the domain of the dynamic group—external domains. Once you have enabled cross-domain membership, you can configure dynamic groups to include or exclude objects from any domains registered with Active Roles. However, if you later decide to un-select this policy option, the dynamic groups that were configured to include or exclude objects from external domains will cease to function. You will have to inspect and, if needed, reconfigure your existing dynamic groups to ensure that the membership rules of each dynamic group match only objects from the domain of the dynamic group itself.

Managing dynamic groups

This section guides you through the Active Roles console to administer dynamic groups. The following topics are covered:

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