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Active Roles 7.5.3 - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management One Identity Starling Two-factor Authentication for Active Roles Managing One Identity Starling Connect Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Office 365 Groups Managing Azure Security Groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Enabling Federated Authentication Appendix F: Active Roles integration with other One Identity and Quest products Appendix G: Active Roles integration with Duo Appendix H: Active Roles integration with Okta

How Access Templates work

Active Roles implements delegated administration by linking Access Templates to collections of objects (Managed Units), directory folders (containers), or individual (leaf) objects.

When applied to a directory object, an Access Template specifies permission settings for that object and its child objects. Applying Access Templates to Managed Units is a convenient way to manage permissions on collections of directory objects.

Each Access Template is applied in relation to some users and/or groups (Trustees), and the permissions specified in the Access Template determine their access to managed objects. When an Access Template is modified or no longer applied, permissions set for the directory objects are modified accordingly.

When permissions on a Managed Unit change, Active Roles recalculates the permission settings on all the Managed Unit members. Likewise, the permission information is modified whenever the list of objects in a Managed Unit changes. When objects join or leave a Managed Unit (due to object property changes, for example), all permission settings on those objects are recalculated.

Every object inherits its permission settings from the Managed Units in which it resides. For example, if a Trustee has permissions to access multiple Managed Units that hold a given object, the Trustee’s permissions to access that object are simply defined as a union of all permissions specified at the Managed Unit level.

Applying Access Templates to a container object (directory folder) establishes the Trustee’s access to both the container and its child objects. The Trustee, having permissions specified over a container, possesses inherited permissions for the child objects residing in the container.

Security synchronization

Permissions defined in an Access Template can be propagated to Active Directory, with all changes made to them in Active Roles being automatically synchronized to Active Directory.

By enabling synchronization from Active Roles security to Active Directory native security, Active Roles provides the facility to specify Active Directory security settings with Access Templates. Access Templates simplify and enhance the management of permissions in Active Directory, enable the logical grouping of permissions, and providing an efficient mechanism for setting and maintaining access control.

For each permission entry defined in Active Roles and configured with the Permissions Propagation option set, Active Roles generates native Active Directory permission entries based on the Active Roles permission entry.

The Permissions Propagation option (also referred to as Sync to Native Security or Sync to AD in the user interface) ensures that every time Active Roles permissions change, the associated native permission entries change accordingly.

Disabling the Permissions Propagation option on existing Active Roles permissions, or deleting Active Roles permissions with this option set, deletes all native permission entries specified through those Active Roles permissions.

If a propagated permission entry is deleted or modified in Active Directory, whether intentionally or by mistake, Active Roles restores that entry based on Access Template information, thus ensuring the correct permission settings in Active Directory. The “Sync of Permissions to Active Directory” scheduled task is used in Active Roles to create or update permission entries in Active Directory based on the Access Template links that have the Permissions Propagation option enabled.

Access Template management tasks

This section guides you through the Active Roles console to manage Access Templates. The following topics are covered:

Using predefined Access Templates

Active Roles offers an extensive suite of preconfigured Access Templates that represent typical administrative roles, enabling the correct level of administrative authority to be delegated quickly and consistently.

The predefined Access Templates are located in containers under Configuration/Access Templates in theActive Roles console. You can display a list of Access Templates in the details pane by expanding Configuration | Access Templates and then selecting one of these containers in the console tree:

  • Active Directory
  • Azure
  • Computer Resources
  • Configuration
  • Exchange
  • Starling
  • User Interfaces
  • User Self-management
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