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Active Roles 7.5.3 - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management One Identity Starling Two-factor Authentication for Active Roles Managing One Identity Starling Connect Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Office 365 Groups Managing Azure Security Groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Enabling Federated Authentication Appendix F: Active Roles integration with other One Identity and Quest products Appendix G: Active Roles integration with Duo Appendix H: Active Roles integration with Okta

User Account Deprovisioning

Policies in this category are intended to automate the following deprovisioning-related tasks on user accounts:

  • Disable the user account.
  • Set the user password to a random value.
  • Set the user’s logon names to random values.
  • Rename the user account.
  • Modify other properties of the user account.

When configuring a policy of this category, you specify how you want Active Roles to modify the user’s account in Active Directory upon a request to deprovision a user so that once the deprovision operation is completed, the deprovisioned user cannot log on to the network.

You may also configure a policy to update any user properties, such as those that regulate users’ membership in Active Roles Managed Units. In this way, the policy can automate the addition or removal of deprovisioned users from Managed Units.

How this policy works

When processing a request to deprovision a user, Active Roles uses this policy to modify the user’s account so that once the user has been deprovisioned, they cannot log on to the network.

A policy can also be configured to update user accounts. Depending on the policy configuration, each policy-based update results in the following:

  • Certain portions of account information are removed from the directory by resetting specified properties to empty values.
  • Certain properties of user accounts are set to new, non-empty values.

A policy can be configured so that new property values include:

  • Properties of the user account being deprovisioned, retrieved from the directory prior to starting the process of the user deprovisioning
  • Properties of the user who originated the deprovisioning request
  • Date and time when the user was deprovisioned

Thus, when deprovisioning a user, Active Roles modifies the user’s account in Active Directory as determined by the User Account Deprovisioning policy that is in effect.

How to configure a User Account Deprovisioning policy

To configure a User Account Deprovisioning policy, select User Account Deprovisioning on the Policy to Configure page in the New Deprovisioning Policy Object wizard or in the Add Deprovisioning Policy wizard. Then, click Next to display the Options to Prevent Logon page.

Figure 68: User Account Deprovisioning

On this page, you can select options that make the account ineligible for logon. The option names are self-explanatory:

  • Disable the user account
  • Set the user’s password to a random value
  • Set the user logon name to a random value
  • Set the user logon name (pre-Windows 2000) to a random value

Select check boxes next to the options you want the policy to apply.

By selecting the Rename the user account to check box, you direct the policy to change the user name of the account. This option allows you to configure a property update rule that specifies how to modify the user name. The following subsection provides instructions on how to configure a property update rule, taking the user name as the example.

Configuring a property update rule

Configuring a property update rule

To configure a property update rule for the user name, click the Configure button. This displays the Configure Value dialog box, discussed earlier in this chapter (see How to configure a Property Generation and Validation policy). You can use that dialog box to set up a value for the ‘name’ must be condition, in the same way as you do when configuring a Property Generation and Validation policy.

To start configuring a value, click Add in the Configure Value dialog box. This displays the Add Entry window.

A value is a concatenation of one or more entries. In the Add Entry window, you can select the type of the entry to add, and then configure the entry. The following table summarizes the available types of entries.

Table 21: Types of entries: Configuring a property update rule

Type of entry



Adds a text string to the value.

User Property

Adds a selected property (or a part of a property) of the user account being deprovisioned.

Parent OU Property

Adds a selected property (or a part of a property) of an organizational unit in the hierarchy of containers above the user account being deprovisioned.

Parent Domain Property

Adds a selected property (or a part of a property) of the domain of the user account being deprovisioned.

Date and Time

Adds the date and time when the account was deprovisioned.

Initiator ID

Adds a string that identifies the Initiator, that is, the user who originated the deprovisioning request. This entry is composed of Initiator-related properties, retrieved from the directory.

Instructions on how to configure an entry depend on the type of the entry. You can use the instructions outlined in the How to configure a Property Generation and Validation policy section earlier in this chapter to configure an entry of any of these types:

The following subsections elaborate on the Date and Time and Initiator ID entries.

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