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Active Roles 8.0 LTS - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Microsoft 365 Groups Managing Azure Security Groups Managing cloud-only distribution groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Active Roles integration with other One Identity and Quest products Appendix F: Active Roles integration with Duo Appendix G: Active Roles integration with Okta Active Roles Language Pack

Revoking the session of an Azure guest user

You can revoke the current session of any selected cloud-only Azure guest user of an Azure tenant. When doing so, Active Roles clears the active login tokens of the guest user on all devices they have previously logged in from, forcing them to log in again and validate their credentials.

TIP: If any device that the Azure guest user has been previously logged in from has been compromised (for example, because the guest user has lost their notebook or cellphone), then One Identity recommends revoking their current session.

To revoke the active session of an Azure guest user

  1. Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Azure Guest Users.

    The list of Azure guest users of the selected tenant is displayed.

    Figure 181: Directory Management > Tree View > Azure > <azure-tenant-name> > Azure Guest Users — Listing the Azure guest users in the tenant

  2. Select the Azure guest user whose session you want to revoke.

  3. Click Revoke Session.

  4. To confirm revoking the session of the selected Azure guest user, click Save.

Resending the invitation to an Azure guest user

It can happen that the invitation email sent out at the end of the Inviting an Azure guest user procedure must be sent again to the Azure guest user (for example, because the guest user cannot access the specified email address for some reason, or because the previous invitation was accidentally deleted). In such cases, you can resend the invitation email.

To resend the invitation to an Azure guest user

  1. Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Azure Guest Users.

    The list of Azure guest users of the selected tenant is displayed.

    Figure 182: Directory Management > Tree View > Azure > <azure-tenant-name> > Azure Guest Users — Listing the Azure guest users in the tenant

  2. Select the Azure guest user for which you want to resend the invitation.

  3. Click Resend Invitation.

    Active Roles will then resend the invitation to the email address previously specified with the Invite Guest > Email address property.

Renaming an Azure guest user

If an Azure guest user account must be renamed for any reason (for example, to fix a typo or an incorrect first/last name), you can use the Rename option of the Active Roles Web Interface.

To rename an Azure guest user

  1. Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Azure Guest Users.

    The list of Azure guest users of the selected tenant is displayed.

    Figure 183: Directory Management > Tree View > Azure > <azure-tenant-name> > Azure Guest Users — Listing the Azure guest users in the tenant

  2. Select the Azure guest user that you want to rename.

  3. To open the rename form, click Rename.

    Figure 184: Azure Guest Users > Rename – Renaming an Azure guest user

  4. Update the First Name, Last Name or Display Name of the guest user as needed.

  5. To apply your changes, click Finish.

Viewing and updating the properties of an Azure guest user

Once you configured and invited a new Azure guest user as described in Inviting an Azure guest user, you can modify their account settings with the Azure Properties option later if any change occurred to the user that must be reflected in their account.

To view and update the properties of an Azure guest user

  1. Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Azure Guest Users.

    The list of Azure guest users of the selected tenant is displayed.

    Figure 185: Directory Management > Tree View > Azure > <azure-tenant-name> > Azure Guest Users — Listing the Azure guest users in the tenant

  2. From the list in the middle pane, select the Azure guest user that you want to update.

  3. To open the properties of the selected Azure guest user, click Azure Properties on the right pane.

  4. In the available Azure Properties pages, configure the Azure guest user settings that you want to change.

    Table 110: Available Azure properties
    Page Description
    Identity

    View and configure user identity settings and information in this tab.

    Settings

    View and configure user authentication settings in this tab.

    Job Info

    View and configure job and organizational information in this tab.

    Contact Info

    View and configure contact and location information in this tab.

    Note: You can only update certain Contact Info properties (such as phone numbers or email addresses) for non-administrator Azure guest users, or for Azure guest users with a specific set of limited administrator roles. For more information on these roles, see the Update User page of the official Microsoft documentation.

    Attempting to update these properties for an Azure guest user with different administrative roles assigned to it will result in failure, and the following error log message appearing in the Windows Event Log:

    Post-processing operation on object caused a policy violation.
    Licenses View and configure the Microsoft application resources available in the organization to the Azure guest user.
    O365 Admin Roles View and configure the O365 roles in the organization granted for the guest user.

  5. To apply your changes, click Save.

NOTE: Active Roles lists the available cloud-only Azure Users, Azure Guest Users, and Azure Contacts on the Active Roles Web Interface with the following restrictions:

  • Active Roles can initially list 999 items.

  • The items listed in the list have a sliding expiry of 8 hours, after which the objects that have not been accessed will be flushed.

  • Whenever you perform a search in the list, Active Roles will always fetch the list of objects from Azure to update the cache.

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