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Identity Manager 8.1.5 - Web Portal User Guide

Getting started Security keys (WebAuthn) Requests Attestation Compliance Responsibilities
My responsibilities
Employees System entitlements Business roles System roles Departments Cost centers Locations Application roles Resources Assignment resources Multi-request resources Multi-requestable/unsubscribable resources Software Devices Adding tags for service items
Task delegation Ownerships Auditing Governance administration
Applications Calls Settings Discovering your statistics on the start page

Statistics

You can view statistics for the business roles, system roles and system entitlements that you manage.

To view statistics

  1. Perform one of the following tasks.
    1. Open Business Roles and select a business role.
    2. Open the System Roles menu and select a system role.
    3. Open System entitlements and select the required system entitlement.
  2. Select Statistics.
Detailed information about this topic

System roles

NOTE: This function is only available if the module Business Roles Module or System Roles Module is installed.

Using system roles, you can group together arbitrary company resources. You can assign these system roles to employees, workdesks, or roles or you can request them through the IT Shop. Employees and workdesks inherit company resources assigned to the system roles.

System roles are not dependent on the tasks the employee performs. The roles that appear on this list are roles that you are responsible for administering.

For each system role you own, you may be able to:

  • View information about the system role, members, and entitlements, risk assessment and rule violations, attestation cases, and usage of various role classes.

  • Change the properties of a system role.

  • Add members to the role.

  • Add entitlements to the role.

  • View statistics.

Some functions have already been described in other menus. You can find all the functions available in this menu listed under "Detailed information about this topic".

To open the "System Roles" menu

  • Open Responsibilities | My Responsibilities and click System Roles.

Detailed information about this topic

New system role

You can add new system roles in the System Roles menu. To do this, you enter the master data.

To add a new system role

  1. Open System roles and click New system role.

  2. Configure the following settings in New system role and click Save.

    NOTE: Any fields that are not marked with an asterisk (*) are optional. Optional fields can be filled in when you create the application or at a later stage.

    Table 60: New system role master data

    Setting

    Description

    System role

    Field for the system role name.

    Display name

    Field for the display name.

    Internal product name

    Field for the internal product name.

    System role type

    Menu for selecting the system role type.

    Service item

    Link for selecting a new requestable product.

    System role manager

    Link for selecting a user as manager.

    By default, the logged in user is assigned as the manager.

    Comment

    Field for tips and information.

    IT Shop

    If set, the system role is available through the IT Shop.

    The system role can also be assigned directly to employees and hierarchical roles.

    Only for use in IT Shop

    If set, the system role is available through the IT Shop.

    The system role may not be assigned directly to hierarchical roles.

Compliance

In the My Responsibilities menu, you can view the system role compliance rule violations for which you are responsible.

To view compliance rule violations

  1. Open the System Roles menu and select a system role.
  2. Click Compliance.

    This displays the Compliance view. If rule violations exist, they are listed.

    The following information appears:

    Table 61: The "Compliance" view

    Columns

    Description

    Permission

    Name of permissions that caused the rule violation.

    Rule

    Name of the rule that caused the rule violation.

    Risk index

    Shows the calculated risk index.

    Risk index (reduced)

    Shows the risk index reduced by the mitigating control.

    In the main content view, other details about the marked compliance rule violations are displayed, such as, a description and the object class.

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