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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Viewing the Azure AD user properties with the Management Shell

You can use the Active Roles Management Shell to retrieve all Azure AD users in a domain or container that match the specified conditions.

To view the Azure AD user properties with the Management Shell

  • On the Management Shell interface, run the Get-QADUser cmdlet.

For more information on viewing the Azure AD users using the Management Shell interface, see the Active Roles Management Shell Help.

Delete an Azure AD user with the Management Shell

You can use the Active Roles Management Shell to delete a user from Azure.

To delete an Azure AD user with the Management Shell

  • On the Management Shell interface, run the remove-QADObject cmdlet.

For more information on deleting a user from Azure using the Management Shell interface, see the Active Roles Management Shell Help.

NOTE: In Synchronized or Federated environment, remove-QADObject removes the user from AD and then gets synchronized to the Azure portal.

Assigning Microsoft 365 licenses to new hybrid users

To assign a Microsoft 365 license (or licenses) to new hybrid users

  1. On the Active RolesWeb Interface, create a new Azure AD user.

  2. In Create Azure Account > Usage Location, select the location where Active Roles will be used.

    NOTE: Local rules and regulations for using products and services associated with the configured user can vary by user location. As a result, the Usage Location field is mandatory: if you do not select a country, Active Roles cannot assign Microsoft licenses to the hybrid Azure user.

  3. Click Next.

    The Licenses wizard displays the Microsoft 365 licenses, for example, the Microsoft 365 Business Essentials and Business Premium licenses, and the number of licenses that are available to assign to the user.

  4. Select the check boxes next to the licenses that you want to assign to the user, and click Finish.

    To check the assigned licenses, select the user, then navigate to Azure Properties > Licenses.

Assigning Microsoft 365 licenses to existing hybrid users

To assign Microsoft 365 license to existing hybrid users

  1. On the Active Roles Web Interface navigation bar, click Directory Management.

  2. On the Views tab in the Browse pane, click Active Directory.

    The list of Active Directory domains is displayed.

  3. Click the specific domain, container or the Organizational Unit, and then select the specific user for which you want to view or update the properties.

  4. In the Command pane, click Azure properties.

    The Azure Properties dialog for the user is displayed.

  5. In the Azure Properties dialog, click Settings.

  6. If the usage location is not entered in the Usage Location field, select the location where the product will be used, and click Save.

    NOTE: Local rules and regulations for using products and services associated with the configured user can vary by user location. As a result, the Usage Location field is mandatory: if you do not select a country, Active Roles cannot assign Microsoft licenses to the hybrid Azure user.

    Alternatively, to assign the Microsoft 365 license to the user if the product usage location has been entered for the user earlier, navigate to the Licenses wizard.

  7. Re-open the Azure Properties dialog for the user, and click Licenses.

    The Licenses wizard displays the Microsoft 365 licenses, for example Microsoft 365 Business Essentials and Business Premium licenses, that are available for assigning to the user.

  8. Select the license that you want to assign to the user.

  9. To view the products included in the license, click the drop-down arrow corresponding to the selected license.

    By default, all the products are enabled for the user.

  10. Clear the check boxes next to the products in the license that you want to disable for the user.

  11. Click Save.

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