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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Viewing the change history of a dynamic distribution group

You can view the change history of a dynamic distribution group with the Change History action of the Active Roles Web Interface.

To view the change history of a dynamic distribution group

  1. In the Active Roles Web Interface, navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Dynamic Distribution Groups.

    Figure 217: Directory Management > Tree > Azure > <azure-tenant-name> > Dynamic Distribution Groups — Listing the Azure dynamic distribution groups in the Azure tenant.

  2. Select the dynamic distribution group whose change history you want to view.

  3. Click Change History.

Deleting a dynamic distribution group

You can delete a dynamic distribution group with the Delete action of the Active Roles Web Interface.

To delete a dynamic distribution group

  1. In the Active Roles Web Interface, navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Dynamic Distribution Groups.

    Figure 218: Directory Management > Tree > Azure > <azure-tenant-name> > Dynamic Distribution Groups — Listing the Azure dynamic distribution groups in the Azure tenant.

  2. Select the dynamic distribution group(s) you want to delete.

  3. Click Delete.

  4. To confirm, click Yes.

Managing Azure security groups

Active Roles supports CRUD (create, read, update and delete) operations for Azure security groups and also lets you specify owners and add/remove members to or from existing Azure security groups in your organization.

Azure security groups are security principals used to secure objects (for example, Azure users, Azure guest users, devices, applications, or other Azure security groups) in Azure AD. Typically, Azure security groups are set up to delegate application licenses or other resource permissions to users based on their group membership. For more information on Azure security groups, see Groups in Microsoft 365 and Azure in the Microsoft 365 community documentation.

You can administer Azure security groups via the Active Roles Web Interface.

Creating an Azure security group with the Web Interface

You can use the Active Roles Web Interface to create and enable new Azure security groups.

For more information on Azure security groups, see Groups in Microsoft 365 and Azure in the Microsoft 365 community documentation.

To create a new Azure security group

  1. Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Security Groups.

    The list of existing Azure security groups in the selected Azure tenant appears.

  2. In the right-side pane, click New Group.

    The New Group in Security Groups window appears.

  3. Specify the Group Azure Display Name of the configured group.

    TIP: You can configure multiple groups with the same Group Azure Display Name in the same Azure tenant.

  4. Provide a short Description for the group.

  5. Configure the Membership type of the group:

    • Assigned: When selected, you can add or remove members to or from the group manually later. For more information, see Adding or removing members from an Azure security group with the Web Interface.

    • Dynamic Members: When selected, Active Roles sets up the group as a dynamic membership group, and will automatically update group membership based on the configured Dynamic membership rule syntax.

    TIP: Consider the following when configuring the Membership type:

    • Select Dynamic Members to quickly configure a group based on a certain membership logic. For example, if you need to set up a group for employees from the same geographical location, business unit, or functional area, One Identity recommends configuring the group with Dynamic Members.

    • If you select Dynamic Members, you will not be able to manually add or remove members to or from the Azure security group, unless you change its Membership type to Assigned later. However, you can still manually configure the owner(s) for a dynamic Azure security group, as described in Adding or removing owners from an Azure security group with the Web Interface.

    • Although the Membership type drop-down setting does not offer a separate Dynamic Devices option, you can actually set up dynamic Azure security groups in Active Roles with the appropriate dynamic device membership rules (such as device.displayName). However, the Active Roles Web Interface cannot display member devices and applications.

    • You can always change the Membership type later by navigating to the Azure Properties > General page of the selected Azure security group on the Active Roles Web Interface:

    • Changing the Membership type from Dynamic Members to Assigned later will keep the last set of members that were dynamically assigned to the group.

  6. If you set the Membership type to Dynamic Members, specify the Dynamic membership rule syntax. Active Roles will send the logic configured in this field to Azure to automatically assign or remove members to or from the group later.

    NOTE: Consider the following when using the Dynamic membership rule syntax setting:

    • This setting is enabled only if Membership type is set to Dynamic Members. However, in that case, it is mandatory and cannot be empty.

    • The specified dynamic membership rule must meet all rule syntax requirements, otherwise the window will return an error. For more information on the available membership rule properties, operators and values, see Dynamic membership rules for groups in Azure AD in the Microsoft 365 documentation.

    • Whenever you modify the dynamic membership rule of a dynamic M365 group, it can take several minutes for Azure to update the list of group members in the Dynamic Members window of the selected Azure security group.

  7. To complete the configuration of the new Azure security group, click Finish.

    The new Azure security group will appear under the Directory Management > Tree > Azure > <azure-tenant-name> > Security Groups node.

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