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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Viewing or modifying the message approval settings of a dynamic distribution group

You can view or modify the message approval settings of a dynamic distribution group with the Message Approval action of the Active Roles Web Interface.

To view or modify the message approval settings of a dynamic distribution group

  1. In the Active Roles Web Interface, navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Dynamic Distribution Groups.

    Figure 213: Directory Management > Tree > Azure > <azure-tenant-name> > Dynamic Distribution Groups — Listing the Azure dynamic distribution groups in the Azure tenant.

  2. Select the dynamic distribution group whose message approval settings you want to view or modify.

  3. Click Message Approval.

  4. In Message Approval, set the following message approval settings of the distribution group:

    • Require moderator approval for messages sent to this group: Select this check box if group moderators must approve messages to appear. (default: selected)

      • Group moderators: If Require moderator approval for message sent to this group is selected, add moderators to approve or reject messages.

        NOTE: You can only add users to the list with an Exchange Online Plan 2 license assigned to them.

        • To add users to the list of Group moderators, click Add, select the user and click OK.

        • To remove users from the list of Group moderators, select the user and click Remove.

      • (Optional) Add senders who do not require message approval: If Require moderator approval for message sent to this group is selected, add users whose messages can appear without moderator approval.

        NOTE: You can only add users to the list with an Exchange Online Plan 2 license assigned to them.

        • To add users to the list of Senders who don't require message approval, click Add, select the users and click OK.

        • To remove users from the list of Senders who don't require message approval, select the users and click Remove.

      • Notify a sender if their message isn't approved: If Require moderator approval for message sent to this group is selected, specify whether senders receive a notification if their messages get rejected.

        • Only sender

        • Only sender in your organization

        • No notifications

  5. To apply your changes, click Save.

Viewing or modifying the delivery management of a dynamic distribution group

You can view or modify the delivery management settings of a dynamic distribution group with the Delivery Management action of the Active Roles Web Interface.

To view or modify the delivery management of a dynamic distribution group

  1. In the Active Roles Web Interface, navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Dynamic Distribution Groups.

    Figure 214: Directory Management > Tree > Azure > <azure-tenant-name> > Dynamic Distribution Groups — Listing the Azure dynamic distribution groups in the Azure tenant.

  2. Select the dynamic distribution group whose delivery management settings you want to view or modify.

  3. Click Delivery Management.

  4. In Delivery Management, set the following delivery management settings of the distribution group.

    • Only allow messages from people inside my organization: To allow people outside your organization to send messages to this group, clear this check box. (default: selected)

    • Accept messages only from these designated senders: To restrict receiving messages from certain users only, specify the allowed senders in this setting.

      NOTE: You can only add users to the list with an Exchange Online Plan 2 license assigned to them.

      • To add users to the list of Accept messages only from these designated senders, click Add, select the users and click OK.

      • To remove users from the list of Accept messages only from these designated senders, select the users and click Remove.

  5. To apply your changes, click Save.

Viewing or modifying delegates of a dynamic distribution group

You can view or modify the delegates of a dynamic distribution group with the Delegates action of the Active Roles Web Interface.

To view or modify the delegates of a dynamic distribution group

  1. In the Active Roles Web Interface, navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Dynamic Distribution Groups.

    Figure 215: Directory Management > Tree > Azure > <azure-tenant-name> > Dynamic Distribution Groups — Listing the Azure dynamic distribution groups in the Azure tenant.

  2. Select the dynamic distribution group whose delegates you want to view or modify.

  3. Click Delegates.

  4. In Delegates, set the following delegate settings of the distribution group:

    • Send on behalf to

      Only delegates in the Send on behalf to list can send messages on behalf of this group.

      NOTE: You can only add users to the list with an Exchange Online Plan 2 license assigned to them.

      • To add delegates to the Send on behalf to list, click Add, select the users and click OK.

      • To remove delegates from the Send on behalf to list, select the users and click Remove.

    • Send as

      Only delegates in the Send as list can send messages from this group. To the recipient, the message will appear as a message sent by this group.

      NOTE: You can only add users to the list with an Exchange Online Plan 2 license assigned to them.

      • To add delegates to the Send as list, click Add, select the users and click OK.

      • To remove delegates from the Send as list, select the users and click Remove.

  5. To apply your changes, click Save.

Viewing or modifying the Azure membership of a dynamic distribution group

You can configure and view the Azure group membership(s) of a dynamic distribution group with the Azure Member Of option of the Active Roles Web Interface. You can:

  • View the existing distribution group membership(s) of the dynamic distribution group.

  • Add or remove the dynamic distribution group to or from the selected Azure distribution group(s).

NOTE: In the Active Roles Web Interface, you can add Azure dynamic distribution groups to Azure distribution groups only, but you cannot add them to Azure O365 groups or Azure security groups. You can add a dynamic distribution group to an Azure O365 group or Azure security group in the Microsoft 365 admin center.

To add or remove an existing dynamic distribution group to or from a distribution group

  1. In the Active Roles Web Interface, navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Dynamic Distribution Groups.

    Figure 216: Directory Management > Tree > Azure > <azure-tenant-name> > Dynamic Distribution Groups — Listing the Azure dynamic distribution groups in the Azure tenant.

  2. Select the dynamic distribution group whose membership you want to view or configure.

  3. Click Azure Member Of. The list of Azure distribution groups where the dynamic distribution group has a membership appears.

    • To add the dynamic distribution group to a new Azure distribution group of the Azure tenant, click Add, select the distribution group(s) you want the dynamic distribution group to be a member of, and click OK.

    • To remove the dynamic distribution group from any distribution group(s), in Azure Member Of, select the distribution group(s), click Remove, and click OK.

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