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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Managing Active Directory permission entries

The Native Security tab in the advanced details pane lists the native Active Directory permission entries for the securable object (for example, an Organizational Unit) selected in the Console tree.

By analyzing information in the Type and Source columns on the Native Security tab, you can determine whether a given entry is synchronized from Active Roles.

In the Type column, the synchronized entries are marked with the icon. This icon changes to if synchronization of the entry is invalid or unfinished. For example, if you delete a synchronized entry from Active Directory, Active Roles detects the deletion and re-creates the entry. Until the entry is re-created, the Type column marks the entry with the icon.

For each synchronized entry, the Source column displays the name of the Access Template that defines the permissions synchronized to that entry.

From the Native Security tab, you can manage permission entries: right-click an entry, and click Edit Native Security. This displays the Permissions dialog where you can add, remove and modify Active Directory permission entries for the securable object you selected.

Adding, modifying, or removing permissions

When you add, remove, or modify permissions in an Access Template, permission settings automatically change on all objects to which the Access Template is applied (linked), including those that are affected by the Access Template because of inheritance.

To add, remove, or modify permissions in an Access Template, open the Properties dialog for the Access Template, and go to the Permissions tab.

Figure 33: Access Template - Manage permissions

The Permissions tab lists permission entries defined in the Access Template. Each entry in the list includes the following information:

  • Type: Specifies whether the permission allows or denies access.

  • Permission: Name of the permission.

  • Apply To: Type of objects that are subject to the permission.

To add a new permission, click Add and complete the Add Permission Entries wizard, as described in Add Permission Entries wizard earlier in this chapter.

To delete permissions, select them from the Access Template permission entries list, and click Remove.

To modify a permission, select it from the Access Template permission entries list, and click View/Edit. This displays the Modify Permission Entry dialog box, similar to the following figure.

Figure 34: Access Template - Modify permissions

You can use the tabs in that dialog box to modify the permission as needed. The tabs are similar to the pages in the Add Permission Entries Wizard, discussed in Add Permission Entries wizard.

Steps for adding permissions to an Access Template

To add a permission entry to an Access Template

  1. In the Console tree, under Configuration > Access Templates, locate and select the folder that contains the Access Template you want to modify.

  2. In the details pane, right-click the Access Template, and click Properties.

  3. On the Permissions tab, click Add, and then use the Add Permission Entries Wizard to configure a permission entry.

    For detailed instructions on how to add a permission entry to an Access Template, see Steps for creating an Access Template.

NOTE: The Permissions tab lists the permission entries that are configured in the Access Template. You can use the Permissions tab to add, modify, or delete permission entries from the Access Template.

Once an Access Template is applied within Active Roles to determine permission settings in the directory, any changes to the list of permission entries in the Access Template causes the permission settings in the directory to change accordingly.

Active Roles includes a suite of predefined Access Templates. The list of permission entries in a predefined Access Template cannot be modified. If you need to add, modify, or delete permission entries from a predefined Access Template, create a copy of that Access Template, and then make changes to the copy. Another option is to create an Access Template and nest the predefined Access Template into the newly created Access Template. For instructions, see Steps for creating an Access Template, Steps for copying an Access Template, and Steps for managing nested Access Templates.

Steps for modifying permissions in an Access Template

To modify a permission entry in an Access Template

  1. In the Console tree, under Configuration > Access Templates, locate and select the folder that contains the Access Template you want to modify.

  2. In the details pane, right-click the Access Template, and click Properties.

  3. On the Permissions tab, select the permission entry you want to modify, click View/Edit, and then use the tabs in the Modify Permission Entry dialog to make changes to the permission entry.

For detailed instructions on how to view or modify a permission entry in an Access Template, see Steps for creating an Access Template.

NOTE: Consider the following when modifying the permissions of an Access Template:

  • The Permissions tab in the Properties dialog lists the permission entries that are configured in the Access Template. You can use the Permissions tab to add, modify, or delete permission entries from the Access Template.

  • The options on the Permissions tab in the Modify Permission Entry dialog are read-only. If you need to choose a different option for the permission entry, delete the permission entry and then add a new permission entry with the option you need. For more information, see Steps for adding permissions to an Access Template.

  • Once an Access Template is applied within Active Roles to determine permission settings in the directory, any changes to the list of permission entries in the Access Template causes the permission settings in the directory to change accordingly.

  • Active Roles includes a suite of predefined Access Templates. The permission entries in a predefined Access Template cannot be modified. If you need to modify a permission entry in a predefined Access Template, create a copy of that Access Template, and then make changes to the copy. For more information, see Steps for copying an Access Template.

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